Additional Contacts
Updated over a week ago

The Additional Contacts feature enables anyone on your speakers' team such as executive assistants and admin professionals to receive communications for an event along with the session speakers. This feature is a game-changer for those who support keynote speakers, leadership panelists, doctors, professors, and other event contributors.


How to add additional contacts

  1. Within the 'Speakers' or 'Contacts' module, select the open icon to the left of the contacts name.

  2. Within the contact's profile, navigate to the bottom of the page to locate the 'Additional Contacts' widget.

  3. Select the button 'Add Additional Contacts' to the right of the widget to provide the details for the additional contact that should be associated with the event contact.


    Do not forget to click 'Save' once you are done!

How to send emails to additional contacts

Speakers/Contacts Module

  1. Select the box to the left of the contact and select the "Send" button at the top of the page.

    • To send an email to more than one contact, select all of the contacts you would like to email or click the first square to select all contacts within the page.

    • By default, emails will be sent from "[email protected]".

  2. Within the pop-up window, select 'Contact + Additional Contacts' within the field 'Send to:' and add the email address to which replies will be redirected to ('Replies sent to:').

  3. On the right side of the window, create your email by adding a subject and message body.

    1. If you wish to use an email template that you have created, select "Insert a message template".

  4. Once you have built your email, select the organe 'Review' button at the bottom of the window to preview what your email will look like for each contact and additional contact.

    1. NOTE: Additional contacts will receive their own email and will not be copied on the email received by the main event contact (i.e. Speaker).

  5. To send the emails, select the orange 'Send Emails' button to confirm your action on the next screen.

Sessions Module

  1. Select the box to the left of the session and select the "Send Email" button at the top of the page.

    • To send an email to more than one session, select all of the sessions you would like to email or click the first square to select all sessions within the page.

    • By default, emails will be sent from "[email protected]".

  2. Within the pop-up window, select 'Session Speakers + Additional Contacts' within the field 'Send to:' and add the email address to which replies will be redirected to ('Replies sent to:').

  3. On the right side of the window, create your email by adding a subject and message body.

    1. If you wish to use an email template that you have created, select "Insert a message template".

  4. Once you have built your email, select the organ 'Review' button at the bottom of the window to preview what your email will look like for each contact and additional contact.

    1. NOTE: Additional contacts will receive their own email and will not be copied on the email received by the main event contact (i.e. Speaker).

  5. To send the emails, select the orange 'Send Emails' button to confirm your action on the next screen.

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