The Reports module allows you to seamlessly create comprehensive reports by combining data from various modules within the platform. Whether you need Session Reports, Contact Reports, Group Reports, or Evaluation Plan Reports, this guide will walk you through the process of generating and customizing reports for your specific needs.
Report Types
Session Reports - Combining session and contact data into a single report.
Sessions will be listed in the Y-axis within the report
Contact Reports combine session, contact, and sponsor/exhibitor data into a single report.
Contacts will be listed in the Y-axis within the report
Group Reports - combine session, contact, and sponsor/exhibitor data into a single report.
Groups (sponsors/exhibitors) will be listed in the Y-axis within the report
Evaluation Plan Reports - Contains one canned report for evaluator details.
Evaluation Plan Names will be listed in the Y-axis within the report
Admins have access to the following canned reports:
Session Reports
Sessions with Speaker Details: All sessions with related speaker details
Sessions with Evaluation Ratings: All sessions with all evaluation plan ratings
Contact Reports
Speakers with Session Details: All speakers with related session details
Chairpersons with Session Details: All chairpersons with related session details
Moderators with Session Details: All moderators with related session details
Submitters with Session Details: All submitters (first contact on the session) with related session details
Group Reports
Exhibitors with Contact and Session Details: All exhibitors with related contact and session details
Sponsors with Contact and Session Details: All sponsors with related contact and session details
Evalution Plan Reports
Evaluator Details Report: Track evaluator lifecycle and determine which evaluators need follow-up
How To Create A Custom Report
Within the 'Reports' module, select 'Add Report' to create a custom session, contact, or group report.
Configuration:
Report Name (required): Assign a name to this report so that you can easily access it in the future.
Report Description: Add a brief description for your report
Relationships: Select the relationships (i.e. session speakers, evaluation plans, session sponsors) to include in the report. Each relationship will correspond to a column within the report.
Choose Fields:
Determine the fields you would like to include within your report. Fields are categorized into Sessions, People, or Groups. You also can select evaluation plans you would like to include within the report.
💡TIP: Rearrange the order of your fields by dragging and dropping them within each field category on the right side of your screen.
Filters & Sorting
Based on the report module & related fields, Admins can choose a field to set as a filter.
Filter options include:
Dropdown - is / is not - select value
Checkbox - is / is not - checked
Number - is empty, is not empty, contains, does not contain
Text - is empty, is not empty, contains, does not contain
File - is empty, is not empty
✏️ For Example
Filter Session Records
Status contains Accepted/Pending/Declined
Tracks contains Cars
Review:
This final screen allows you to review the details of your report.
Download A Report
Select 'Run Report' to generate an XLSX or CSV file for the selected report.
Edit & Delete Custom Reports
If at any point you need to edit your report fields, simply select the wheel icon in the top right-hand corner of your report card and click 'Edit Report'.
To delete a report, select the wheel icon in the top right-hand corner of your report card and click 'Delete Report'.
