Forms are a great tool for requesting additional information from your portal users after completing the initial session submission form (speakers) or intake form (exhibitors and sponsors).
📝 Form Examples:
Submit Event Audio/Visual Needs
Agree to event Terms & Conditions
Confirm Speaker Details (i.e. Name, Job Title, Company Name, Headshot, Bio)
Collect Sponsor/Exhibitor Logos
Create A Form
Navigate the Portals module and select "Forms" at the top of the page.
Select the blue "Create Form" button and add the form's title, as well as select whether the form will be assigned to individuals or groups. Once complete, select the orange "Save & Build form" button.
People = Speakers
Groups = Sponsors & Exhibitors
3. Edit the portal form's three sections: Form Set Up, Form Questions, and Form Settings.
Form Setup:
Name: Visible to Event Admins
Title: Visible to Portal Users
Form Questions - Collect information about the individual or group by adding a section title, description & instructions, and form questions to collect data.
To add a question, use the button "+ Add Question" at the bottom of the page.
You can search for existing questions or create a custom question.
Conditional Logic/ Question Rules
Use question rules (conditional logic) to create customizable forms that adjust based on the answers that your users provide to various questions. This allows you to use one form to intake multiple different types of sessions.
NOTE: Question rules are currently only available within the session submission form.
Question rules can only be used on the following field types:
Textbox
Dropdown
Number
TIP: When using question rules, you want to apply the rule to the conditional question.
FOR EXAMPLE
If I want someone to provide their member ID if they respond 'Yes' to the question 'Are you a member?", then I need to create a/select question rule for the question/field 'Member ID'.
Form Settings - A confirmation email can be sent to form submitters once the form has been submitted.
Assign Forms To A Portal
Now that you have created your form, it is time to assign it to the respective portal.
Note: Forms can be assigned to more than one portal.
Within the Portals module, select the three ellipse dots to the right of the portal you would like to assign the form to and select Edit.
On the next page, select the button Save & Customize button in the top right-hand corner of your screen.
Within the Collect Form Submissions widget, select the button Assign forms to open a pop-up window. This will show any forms you have created to select and assign to your portal.
Once the form has been assigned, you can edit additional settings by selecting the pencil under "Actions".
Form Title Alias: Adjust the name of what the form will be listed as in the portal
Due Date: Assign a due date to each form that the portal user can track.
Allow edits: Allow for edits after a form has been submitted.
Mark this form as required: Forms can be marked as required by toggling this button on.
Once complete, click the blue "Update" button in the pop-up window.
Portal Form View To Portal Users
Forms are accessible from the section Tasks in the portal.
View who has completed the form(s)
Within your module (speaker, sponsor, or exhibitor), edit your dashboard view by adding the form reporting field(s). This will inform you of who has completed the form and who hasn't. Don't forget to save the view when you are done😊
View Form Results
Navigate to Portals > Forms
Hover over the form you have created and select "View Results".
NOTE: Do not worry if you do not see data for each field under form results. Click the maximize button to the left of the Submitting Group to see all of the data collected.
Frequently Asked Questions
Q: Will an event admin receive a notification when a form has been submitted?
Event admins will not receive an email; however, they can view the results of forms by navigating to Portal > Forms > Hover over the form you are working on and clicking the button "View Results".
Q: Can you view a form on a mobile device?
Forms are accessible to portal users through a mobile device; however, we recommend using a desktop for the best viewing experience when completing a form.
Q: Can portal users submit a file within a form?
Yes, when building your form, event admins can either use an existing field or a custom field with a file field type.
Q: Can you duplicate forms?
Unfortunately, forms can not be duplicated at this time.
Q: Is there a limit to the number of forms you can create?
No, create as many forms as you need!