Session Settings

Rooms, Tracks, Tags, Levels, Formats, Languages

Updated over a week ago

Whether you are allowing potential speakers to provide more information about their session or you are an event admin wanting to update approved sessions with more information, reviewing and updating session settings is an important step that should not be overlooked.

Within session settings, you are able to update the following fields:

  • Rooms - Specify the physical rooms or virtual locations where sessions can be hosted

    • EX: Ballroom, Exhibitor Hall, President's Lounge

    • Order: Use room order to organize how the agenda embed is displayed. Rooms will be ordered horizontally from left to right from lowest to highest ascending order. If rooms are all the same order level (e.g. 0) or room value cannot be found, rooms will be displayed alphabetically.

    • Capacity: Indicated the maximum number of people that can fit within this room. The capacity for rooms will be visible within your agenda view but not within embeds.

      • Limit: 100,000

  • Tracks - Add your sessions to a track to better organize your content

    • EX: Project Management, Business, HR, DevOps

    • The color associated with each track will also be reflected in the admin agenda view as well as the embeds.

  • Tags - Tag your sessions and event team members (max character count for tags is 255)

    • EX: Virtual, In-Person, Hybrid

  • Levels - Specify the different levels for which sessions can be added

    • EX: Beginner, Intermediate, Advanced

  • Formats - Specify the different formats for which sessions can be added

    • EX: Panel, Breakout Session, Keynote, General Session

  • Languages - Specify the different languages your sessions can be submitted for

    • EX: English, Spanish, French

NOTE: Special characters, such as a hyphen or an ampersand sign, are not permitted when creating tracks, tags, locations, languages, and levels.

How To Add Session Settings

To update any of the fields mentioned above.....

  1. Navigate to the Session module and select "Settings" from the top of the page.

  2. Within "Settings", select the setting you want to edit (i.e. rooms, tracks, tags).

  3. Click the orange "Add" button at the top right-hand corner of the screen and include all required information.

Filter Sessions + Users By Tags

To view a filtered list of sessions and users for each tag created, select the number within the column Sessions or Users. You will be redirected to a filtered dashboard view that displays only sessions and users assigned to the indicated tag.

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